The following section provides practical examples of how Artificial Intelligence may be used within the University community. For each use case, permitted and non-permitted activities are specified.
The use cases are grouped into three areas: Teaching, Research, and Technical and Administrative Activities.
Teaching
Examples of AI Use in Teaching: Students
| Use Case | Permitted | Not Permitted |
|---|---|---|
| Learning Support | Brainstorming, information search, summarization, and organization of information Clarification of concepts | Using AI as a substitute for personal study Producing assignments without understanding, verifying, or reworking the content Entering copyrighted material into AI systems that have not undergone prior assessment by the University |
| Examinations and Assessments | Only where explicitly authorized by the instructor | Unauthorized use during examinations Generating answers during individual assessments |
| Preparation of Assignments and Theses | Support in structuring content Language and stylistic revision Use combined with critical review and personal reworking | Including AI-generated paragraphs without revision Substantially delegating composition and writing to AI |
| Learning Assistance | Use as a virtual tutor through University-provided platforms | Replacing institutional tutoring activities |
Examples of AI Use in Teaching: Faculty Members and Language Instructors
| Use Case | Permitted | Not Permitted |
|---|---|---|
| Preparation of Teaching Materials | Support for creating content and exercises, generating examples and supplementary materials, provided that content accuracy is verified | Using and/or distributing generated content without verification |
| Assessment and Grading | Support for marking and preliminary analysis, provided that AI does not determine the final decision | Complete delegation of assessment to AI Use without human supervision |
| Student Surveys and Self-Assessment Questionnaires | Analysis of aggregated responses | Individual profiling of students |
Research
| Use Case | Permitted | Not Permitted |
|---|---|---|
| Literature Review | Exploration of the scientific literature Preliminary summarization of articles | Use of unverified or non-existent references |
| Scientific Writing | Support for language and stylistic revision Brainstorming on article structure Compliance with publisher guidelines | Direct inclusion of generated content without review Delegation of scientific writing to AI |
| Research Proposal Writing | Support for structuring proposals, checking content requirements, and ensuring alignment with the objectives of funding calls, within the limits established by each call Text revision | Including unverified content or copy-pasting generated text |
| Data Analysis | Support in defining analysis processes Automation of analysis pipelines | Processing personal data or confidential information in systems that have not undergone the controls required by University regulations and applicable legislation Substantially delegating analysis to AI tools |
| Code Development | Code generation and review Debugging | Use of generated code that has not been verified or understood |
| Peer Review | General support (e.g., note organization, checklists) Language revision of reviews already prepared by the researcher Strict compliance with publisher or funder guidelines | Uploading confidential manuscripts or proposals to AI systems that do not adequately protect intellectual property or comply with publisher guidelines Delegating evaluation of the work to AI systems |
Technical and Administrative Activities
The following examples illustrate possible uses of Artificial Intelligence in administrative processes and are intended to guide staff in the appropriate use of AI tools. These examples are not exhaustive and do not replace the specific assessments required within individual organizational contexts.
| Use Case | Permitted | Not Permitted |
|---|---|---|
| Drafting Administrative Documents | Support in preparing draft resolutions, decisions, circulars, and similar documents, subject to verification of legal content, regulatory references, and formal consistency | Generating and using documents directly without human review |
| Document Summarization and Analysis | Summarization of reports, regulations, and documentation, subject to verification of completeness and accuracy | Use of unverified or misleading summaries |
| Legal and Administrative Research | Support for legal and administrative research, provided that official sources and regulatory updates are verified | Use of unverified or inaccurate references |
| Institutional Communications | Drafting emails, FAQs, and standard notices, subject to linguistic review and verification of institutional content | Dissemination of unverified or misleading content |
| Data Management (Non-Personal Data) | Analysis of aggregated or anonymized data | Use of unverified data or uncontrolled automated interpretations |
| Use of Personal Data | Only through institutional or authorized tools | Entering data into unauthorized or public tools |
| Sensitive or Confidential Information | Only through institutional tools | Entering information into unauthorized AI systems |
| Decision-Making Support | Preliminary informational and preparatory support | Automated decisions or determinations without human supervision |
| Evaluation or Profiling of Individuals | Analysis of aggregated or anonymized data | Any form of fully automated evaluation, classification, or profiling affecting individuals, without human supervision, an appropriate legal basis, and the safeguards required by applicable legislation |
| Automation of Administrative Processes | Support for repetitive processes (e.g., document classification), subject to continuous monitoring and control | Fully automated processes without human supervision |
| Script or Software Code Development | Support for repetitive manual activities (code generation, code commenting, code review, and debugging), subject to rigorous human oversight | Use of code that has not been verified or understood |
| Proposal Writing (International, Cooperation, Educational Projects, etc.) | Support in project structuring Text revision Text summarization Research of contextual information and data | Including unverified content or copy-pasting generated text |